UMC & NTC Option 3
Option 3 keeps the unit(s) (Pack, Troop, Crew) at the existing United Methodist Church facility and continues to provide general liability coverage. The church releases all unit assets and no longer has approval of adult leadership. The unit and the church sign a Facilities Use Agreement.
To choose Option 3, a "Group of Citizens charter group" is formed that will charter / sponsor the Scouting unit(s). Branding changes (any logos of the church, church name on unit flags, etc.) are removed and replaced with the new chartered organziation. The Group of Citizens may also sign an Affiliation Agreement with the UMC.
Under the Resources listed at the bottom of this page, refer to the additional document "GCUMM Endorsed Group of Citizens" for more information.
| File Name | Description | |
|---|---|---|
| Annual Unit Charter Agreement | Annual charter agreement between the chartered organization and the Natchez Trace Council, BSA | Download |
| Annual Unit Finance Report Template | Excel form used by units to report their annual finances to their Chartered Organization | Download |
| BSA Liability Insurance Information | BSA General Liability Insurance Coverage for Chartered & Affiliate Organizations | Download |
| Fiscal Policies and Procedures for BSA Units | FAQ for fiscal policies for packs, troops, crews, ships, posts | Download |
| GCUMM Endorsed Group of Citizens Connection - charter | Endorsement letter. The General Commission on United Methodist Men is tasked by The United Methodist Church through the General Conference with supporting and growing the partnership with Scouting Ministries. To support local congregations and Scouting units, GCUMM is endorsing Groups of Citizens which meet best practices and a commitment to ministry. | Download |
| NTC-UMC Options Guide | The United Methodist Church and the Boy Scouts of America have been partners in serving youth for over one hundred years. Our goal is to continue this relationship for another century. To keep Scouting strong in our local community, we encourage the Natchez Trace Council, unit, and United Methodist Church leadership to schedule a meeting together to discuss the THREE OPTIONS listed below. | Download |
| NTC-UMC Recharter Options Letter January 2023 | Letter to all Natchez Trace Council UMC chartered partners about recharter options. | Download |
| Release / Assumption of Charter | Form used to release unit charter to another chartering organization. | Download |
| Sample Bank Account Letter - Closed | Sample letter for closing a bank account | Download |
| Transfer of Unit Funds and Property | Transfer of Unit funds and Property to new Chartered Organization or liquidation of unit assets to the council | Download |
| UMC - Quick Reference Guide for Units | Grid-style at-a-glance options for UMC Chartered units | Download |
| UMC and BSA Memorandum of Understanding (MOU) | This MOU defines the positive, mutually supportive relationship between the United Methodist Church and the Boy Scouts of America. | Download |
| UMC Facilities Use Agreement | Allows Scouting units not chartered to the UMC to use their facilities for meeting and storage of program items. Provides insurance coverage guidelines. | Download |